What To Expect

What to EXPECT BEFORE, During, and After WALK-A-Thon

Our goal is to raise $200 per student!

Walk-a-thon raises money in the following ways:

Pledge Money Collected by the Students (70%)
Silent Auction & Raffle (20%)
Sponsorships - Catalog Ads, T-Shirt Sponsors, & Banners (5%)
Ticket Sales - Food, Refreshments, & Carnival Games (5%)

BEFORE WALKATHON DAY

Students take home their sponsor envelopes
Parent/Guardian signs the electronic permission slip sent home via email. The permission slip will be emailed by the school to all West Valley parents registered with the district. Any concerns with access to the online permission slip or choosing not to, please contact a WAT chairperson.
Students have two weeks to collect pledge donations. An online pledge tool is available in addition to collecting in person. The online tool will be open until donations are due to the school.
West Valley families are requested to assist with the following:

$10 donation to be used towards Walkathon drinks and raffle items
Bake goods the Friday before Walkathon
Silent auction donations
Sign up to volunteer (all WV parents asked to participate)

WALKATHON DAY

Walkers do not need to bring in their sponsor envelopes to the Walk-a-thon
Check in begins at 8:00 am. Walking starts at 9am.
Students receive their lap cards at check in and then pick up their t-shirts.
Walkers proceed around the course as many times as they can from 9 am to 3 pm. The lap cards are punched once for each lap they pass by the punchers.
When the walker is finished for the day or needs to leave, the lap card must be turned in at Check Out. The process should be followed at any time during the day. If a student leaves and returns to the Walk-a-thon, lap cards will be given back to them upon their return. Lap cards may not leave campus while the track is open.
Walkers must Check Out and record their final lap counts when finished for the day.
Any West Valley student who does not walk on Walk-a-thon day, but still wishes to participate, may do so by turning in pledge money by 2:30pm the day donations are due.
Families are encouraged to spend the day at Walk-a-thon. Food, refreshments, and bake sale items are available for sale.
The silent auction will be open until 1:00 pm and raffle will be open until 2:00 pm during the Walk-a-thon. Families are encouraged to bid on donated items, as well as purchase raffle tickets for the possibility of winning one of the fabulous baskets.

Things to Bring

Cash for raffle tickets, food, bake sale, and refreshments
Checkbook or credit card for silent auction winnings
Sunscreen, hats, extra socks

Schedule Highlights

8:00 AM Walk-a-thon check in opens
8:00-11:00 AM Breakfast available!
8:45 AM Warm-ups on the track with the HHS cheerleaders & Wiley the mascot
9:00 AM Walk-a-thon officially begins
8:30 AM-1:00 PM Silent Auction bidding open (check back often!)
8:30 AM-2:00 PM Raffle open
10:00 AM-2:00 PM Carnival games!
2:00 PM Silent Auction winning bidders pay & pick-up items
2:00 PM Raffle winners announced
3:00 PM Walk-a-thon ends. Walkers return lap cards to check out tables & confirm laps walked.
3:00 PM Clean-up begins. Helping hands are appreciated.

AFTER WALKATHON DAY

Students have two weeks to collect donations from their sponsors. All money is due by 2:30 pm on October 18th.

Prizes and Rewards
All currently enrolled students who participate get a free walk-a-thon T-shirt. Note: If you are unable to be at WAT but turn in the minimum donation amount you will receive a shirt. On the day of the walkathon, students will earn mileage bands, drinks, and food at periodic intervals as they walk laps.

Only West Valley students may carry class flags
Certificates will be awarded for 1st, 2nd, and 3rd place - overall laps and money raised
All students who walk 79 laps or more will receive a medal

QUESTIONS?
Contact a chairperson: [email protected].