Walk-a-thon Rules & Policies
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COMPETITIONS & AWARDS:
WHAT TO BRING:
EVENT POLICIES:
CAMPUS POLICIES:
FUNDRAISING POLICIES:
- Classroom Competitions:
- Class Flag Competition – The class flag with the highest lap count within each age category (TK/K/1st, 2nd-3rd, 4th-5th) will win a donut party!
- NEW: Class Fundraising Prize -- Any class reaching both >80% registered on PledgeStar AND $125+ average donation for the class will earn an OTTER POP PARTY! Check westvalley.pledgestar.com to see your class progress on the two leaderboards at the bottom of the page.
- Individual Awards: Certificates will be awarded for the following categories. (Note: Each student may only receive one award.)
- Most Laps Walked – 1st, 2nd, 3rd Place for Each Grade + Grand Champion (Schoolwide)
- Most Funds Raised – 1st, 2nd, 3rd Place for Each Grade + Grand Champion (Schoolwide)
WHAT TO BRING:
- Socks & Shoes: Be sure that your children are wearing good socks and walking shoes in order to stay comfortable and prevent injuries.
- Sun Protection: Don’t forget your hat, sunscreen, sunglasses, and water bottle. Hydrate and take breaks in the shade!
- Cash / Credit Card / Mobile Pay: Please bring cash, credit card, or mobile pay to purchase tickets ($1 each) for use at WV-run food & entertainment booths. Credit card/mobile pay may be used for transactions of $20+ and a 3% credit card fee will be added. Food trucks will have their own payment methods.
EVENT POLICIES:
- Participation Agreement Required: All participants under age 18 must have a signed participation agreement from a parent/guardian to participate.
- Adult Supervision: The Walk-a-thon is NOT A DROPOFF EVENT! All children under age 16 are expected to be supervised by an adult at all times.
- Guest Policy: We welcome all West Valley families and alumni to enjoy the Walkathon. If the visitor is a minor, he/she must have signed participation agreement from a parent/guardian to participate (paper copies will be available). Guest lap cards are available at Check-in. Guests may not carry class flags and are not eligible for lap card rewards.
- Free T-shirts: All current WV students who attend the Walkathon will receive a free T-shirt after checking in.
- Lap Course: Students must walk the course themselves. No one may carry a participating child or walk for the participating child. (Note: Students with disabilities are allowed special considerations for walking laps during the Walk-a-thon. Please contact the Walk-a-thon Steering Committee prior to Walk-a-thon so arrangements may be made. We want every child to enjoy the day.)
- Class Flags: Only students and teachers may carry their own class flags. Siblings, parents, and other guests may not carry class flags.
- First Aid: Basic first aid supplies (ice & bandages for cuts/scrapes) will be available, but there are no dedicated medical personnel or facilities at the event.
- Time Conflicts: If your family has another commitment on Walkathon day, feel free to come and go – and then come back for a few more laps! Please leave your lap card at the Check-in/Check-out table until your return.
CAMPUS POLICIES:
- Parking Restrictions: Please do not park along the curb by the school office – that area must be kept clear at all times and is for emergency vehicles only. Parking is also prohibited at the Brookside Apartments – your car will be towed! Street parking is available on Belleville Way, Bedford Ave, and Barton Dr. Be careful not to block driveways or fire hydrants.
- No Pets, Wheels, or Flying: In accordance with district policy, no dogs, bikes, rollerblades, scooters, or skateboards are permitted. Drones or other unmanned aerial vehicles (UAVs) are not allowed to be flown during Walkathon.
FUNDRAISING POLICIES:
- Pledge Collection Deadline: Pledge donations must be received/paid through PledgeStar by the end of Tuesday, May 5, 2026 in order to count toward awards/prizes.
- Matching Funds: Donors are encouraged to seek corporate matching funds for their donations. Remember, pledges are tax deductible! These extra dollars really help our school. Note: Since processing can take months, matching funds do not count toward awards/prizes.
- Prize Eligibility: If a student is unable to attend the Walk-a-thon, the student may still participate by getting flat donations from sponsors and is still eligible to earn prizes based on fundraising participation/totals.