2020-2021 WVPTO Executive Board
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President
Vice President Secretary Treasurer I Treasurer II Board Members Teacher Representatives Principal |
Ruel Parent
Behrooz Mahasseni Lauren Mensch Chuck Fraleigh Jill Mildenhall Payam Lajevardi Loreena Lee Manali Pise Libby Shen Kathleen Erikson Bridget Mercik Jeff Bernstein |
WVPTO Board Member / Officer Nominations
WVPTO Board Member and Officer elections are held at the May PTO meeting each year. Per the PTO bylaws, the number of board members will be no less than 5 or more than 15. This includes the Principal and 2 Teacher representatives, which means we can have up to 12 parent board members. The term of each board member is 2 years.
Nominations are requested by April 1st.
Please use this link to indicate your interest in being a WVPTO board member as well as your interest in holding an officer position.
Nominations are requested by April 1st.
Please use this link to indicate your interest in being a WVPTO board member as well as your interest in holding an officer position.
WVPTO Board Member / Officer Descriptions
WVPTO Board Member
President & Vice President
Programs Director
Fundraising Director
Communications Director
Treasurer I & II
Secretary
- Attend monthly PTO general meetings as well as any special meetings held by the executive board.
- Represent the parent community as a voting member of the PTO.
President & Vice President
- Responsible for overseeing all PTO activities, including programs and fundraisers.
- Responsible for verifying the PTO organization maintains compliance with the PTO bylaws, as well as all local, state and federal regulations, including the 501(c)(3) determination.
- Liaison between the PTO and school/district administration.
- Approve all financial expenditures for the PTO.
- Coordinate agenda for monthly PTO meetings.
Programs Director
- Responsible for overseeing all enrichment programs that fall under the PTO umbrella.
- Work with the PTO board members to determine which programs should be continued, added, or removed.
- Assist with recruiting program committee leaders and members when needed.
- Provide guidance for committee leaders when coordinating and executing the programs.
Fundraising Director
- Responsible for overseeing all fundraising activities that fund the $300,000 annual PTO budget.
- Work with the PTO board members to determine which fundraisers should be continued, added, or removed.
- Help coordinate fundraising activities throughout the school year.
- Assist with recruiting fundraising leads and committee members when needed.
- Assist with planning and executing fundraisers when needed.
Communications Director
- Responsible for overseeing all PTO communications including Konstella, marquee, and WV Newsletters.
- Work with the PTO board members to determine what programs and events need to be communicated.
- Assist committee leads with marketing programs and events to the West Valley community.
Treasurer I & II
- Manage the PTO’s income and expenses. Track the budget over the course of the year.
- Collect and record all income and make deposits in a timely fashion.
- Process and record all reimbursement and check requests in a timely fashion; write checks as needed.
- Create monthly financial reports of all PTO accounts for distribution to the PTO board members and presented at each month's PTO meeting.
- Keep meticulous, detailed records of all financial transactions in all PTO accounts to be shared with tax preparer at the end of the fiscal year.
- Responsible for filing all financial and organization paperwork, as well as having taxes prepared annually.
- Use QuickBooks to:
- Record and track all income and expense transactions and reconcile with bank accounts monthly.
- Issue receipts for the Direct Donation Drive, Corporate Match requests and other fundraisers as needed.
- Develop policies and procedures as needed to make PTO financial processes as efficient, transparent, and fiscally responsible as possible.
- Assist with developing each year's budget.
Secretary
- Distribute monthly PTO meeting agendas to the parent community.
- Record minutes at PTO meetings and distribute minutes to the parent community.
PTO Committee Leaders
The WVPTO committee leaders are maintained on Konstella. For contacting a committee lead, please log into your Konstella account, and check under Committees.